/tɛkˈnɑː.lə.dʒi ˈɔː.dɪt/
Most organizations aren’t sure if their technology is helping them or holding them back. That’s why technology audits are useful. They give you a clear picture of what systems you’re using, what’s outdated, what’s redundant, and where there might be risks. At Commonwealth Creative, we work with healthcare providers, non-profits, and government teams in Virginia. We help organizations make sense of their tech without adding layers of complexity. A technology audit is our way of showing you what’s really going on with your systems—plain and simple.
What a Technology Audit Covers
A typical audit looks at your entire digital setup. That includes your website, internal tools, cloud storage, hosting, backups, software licenses, and cybersecurity. It also includes integrations like CRMs, online forms, scheduling tools, and any other platforms you use to do your work. We don’t just check to see if something is turned on—we look at how all of it fits together and whether it’s working the way it should.
Why It’s Worth Doing
There are a few key reasons why a technology audit matters. First, it saves time. Many teams end up bouncing between disconnected systems or working around broken processes. When you see clearly what’s working and what isn’t, you can make better decisions and avoid waste. Second, it helps reduce costs. A lot of organizations pay for software they don’t use or duplicate tools that do the same thing. You might not notice the overlap until someone points it out. Third, an audit lowers risk. Outdated plugins, weak passwords, and missing backups are all silent threats that can turn into real problems. Fixing them ahead of time is easier and cheaper than waiting for something to break.
Our Process: Straightforward and Honest
We take a simple, five-step approach to audits. First, we start by asking questions—what tools do you use, what’s frustrating, what are you unsure about? Then we take inventory. That just means we gather a full list of your systems, licenses, users, and setups. After that, we evaluate what’s current, what’s outdated, and where there might be issues. From there, we put together a short report. It’s clear and actionable, with a focus on what to fix now, what can wait, and what’s working just fine. The last step is up to you. If you want help addressing the issues, we can support you. Or you can take the report and work through it with your internal team. There’s no pressure either way.
What You’ll Walk Away With
When we’re done, you’ll know exactly which systems are still useful and which ones are slowing you down. You’ll know where you’re vulnerable, where you’re overspending, and where you might need to invest. You’ll also have clarity around who has access to what, how secure your data is, and whether your tech setup can grow with your organization.
Common Problems We Find
We’ve done audits for a range of clients, and we tend to see the same kinds of issues. Expired SSL certificates, outdated WordPress themes, broken backups, and unused software licenses come up a lot. So do things like teams sharing a single login, or staff using personal email accounts for sensitive work. Sometimes people don’t even realize they’re missing critical updates until we point them out. These aren’t complicated problems to solve—but you have to spot them first.
When to Consider a Tech Audit
If you’ve had team turnover recently, or if you’re planning a new website, service, or program, it’s a good time to run a technology audit. Same goes if your systems feel slow, confusing, or out of sync. If it’s been more than a year since anyone looked at your full setup, you’re likely due. A full audit once a year is a good rhythm for most teams. For faster-moving organizations, or ones that handle sensitive data, twice a year might make more sense.
Why Work with Us
What makes our approach different is that we don’t treat this like a sales pitch. We’re not here to push new platforms or pile on more complexity. We focus on clarity, stability, and security. We also bring a design mindset to the work, so we think about how your tech supports your site, your workflows, and your team. That matters, especially when you’re working across departments or serving the public.
Simple Steps, Real Clarity
The goal of a technology audit is not to overwhelm you with technical jargon. It’s to give you a clear sense of where you stand—and what to do next. Most of the time, the fixes are smaller than you think. A few updates here, a few systems cleaned up there, and suddenly your team is spending less time on frustrating tasks and more time doing meaningful work. If you don’t know what’s going on under the hood of your systems, or if you have a feeling that things could be running smoother, a technology audit is a good place to start. It doesn’t have to be complicated. It just needs to be honest and thorough. That’s what we do.
